When choosing a portal for board members provider, consider the depth of features as well as security and customer support your organization needs. Ensure the vendor meets your budgetary requirements, particularly when the software comes with additional charges like data storage, adding committees and groups, ongoing training for everyone, reports and mobile applications.
You should look for an intuitive interface, and complete training and onboarding to ensure maximum use and lessen the learning curve. Then, examine the site to ensure it is worth the investment after its launch by monitoring usage rates and soliciting user feedback.
The best board portals offer a comprehensive set of features that support good governance and improve document management. These include powerful search and discovery tools that allow quick access to documents related to the board. They also offer the ability to control version and audit trails for secure communication. This allows committees and boards to track changes and keep a consistent file history.
A well-designed portal can improve the meeting experience, and facilitate collaboration between directors even when they’re in the same location. For example an app for managing board meetings allows directors to review documents ahead of time, schedule meetings in advance, and improve attendance using simple-to-use video conferencing options that are accessible on any device.
A good board software solution also provides a high degree of scalability and customization, allowing organizations to tailor the portal to suit their specific requirements. It could, for instance make it simple to add committees and groups, change branding and integrate with existing systems. And it can provide a variety of user authentication methods, such as single sign-on to your preferred SSO platform and a variety of methods to secure sensitive data including 256-bit AES encryption and GDPR compliance.