It’s important to consider the needs of your business along with your budget and the capabilities of your team when choosing the right VDR. Examine if the VDR can be integrated with other software and tools. To streamline collaboration, look for features like real-time editing and commenting as well as Q&A features. Also, be aware of the way in which the VDR pricing structure operates. For example is it subscription-based pay-per-use, or one-time?
Choose the VDR that has a clear and easy configuration. A simple UI will help reduce the learning curve and will save you time. Additionally, make sure that the VDR comes with guides and tutorials to help with onboarding. If the VDR provides specific interface templates for specific projects, this can improve efficiency.
In addition, ensure your VDR has a robust security infrastructure. This includes 256 bit SSL encryption and virus scans. It is vital to protect against unauthorized access and data breaches. Also, it is recommended to use watermarks on sensitive documents. This will prevent unauthorised printing and downloading, which can increase the risk of an attack on security. Another option to enhance security is to implement two-factor authentication. This will require users to provide more than a password for accessing the VDR.
It is also crucial to be able and able to move your VDR to a different platform if required. This will save your company time and money, as well as can ensure that you have the most current information available. Make sure that your VDR is protected by a backup and a way to transfer data in case in the event of a catastrophe.